Sponsor’s & Exhibitor’s Guide for the GCSG 2019 US Conference


Some quick guidance for sponsors and exhibitors; please refer to the links below for full information:

  • Vendor Assignments: Sponsorships and Exhibitor Tabletops will be reserved on a first paid, first served basis.
  • All exhibit materials must fit completely on the tabletop provided (approximately 2′ X 6’ for full tabletops and 2′ by 3′ for half tabletops).
  • No exhibit materials are allowed on the floor in the exhibit area.
  • Exhibitors will only be allowed to install tabletop displays (maximum height is 5′ from the top of the table).
  • Only one tabletop per company (including subsidiaries or sister companies) is permitted.  A company is defined by the highest level of the organization regardless of brand differentiation within the overall organization.
  • Sponsor and Exhibitor personnel must wear their registration badges at all times.
  • Please Note:
    • VENDOR companies (sponsoring exhibitors and non-sponsoring exhibitors) are permitted to register up to two (2) Business Development/Sales delegates only (not counting Speaker or Committee members (rules apply)).  Allowable Business Development/Sales delegates are specific to sponsorship or tabletop size purchased – reference Sponsorship and Exhibitor Agreements for details.
    • Additional delegates that are operational based are permissible.

A few things to note regarding the Exhibitor Shipping Instructions to the Hyatt Regency Hotel:

  • See detailed instructions and forms in the “Shipping Guidelines TO the hotel
  • The UPS Store at the Hyatt Regency manages all the packages for the hotel regardless of carrier, including UPS, FedEx, USPS, and any independent freight transportation.
  • There is an incoming handling fee for all shipments.
  • Each Exhibitor will need to complete the “Shipping Authorization Form” and return it to the UPS Store before the arrival of the packages at the hotel.  The completed form should be emailed to: store5751@theupsstore.com
  • For questions regarding your shipment please call the UPS Store directly at 210-647-1234 ext. 6490.

A few things to note regarding the Exhibitor Shipping Instructions from the Hyatt Regency Hotel:

  • See detailed instructions and forms in the “Shipping Guidelines FROM the hotel
  • The UPS Store at the Hyatt Regency manages all the packages for the hotel regardless of carrier, including UPS, FedEx, USPS, and any independent freight transportation.
  • Fill out the “AuthForm-Charges” form if you already have a label or the “AuthForm-Label” form if you need a label made.  The completed form should be emailed to: store5751@theupsstore.com
  • Filling out and submitting the outgoing forms in advance will be helpful to the UPS store in order to better manage volume of shipments.
  • For questions regarding your shipment please email/call the UPS Store directly at store5751@theupsstore.com and 210-647-1234 ext. 6490.

Below are links to information for exhibitors and sponsors:

Exhibitor Agreement

Sponsorship Agreement

Sponsorship Opportunities

Shipping Guidelines TO the hotel

Shipping Instructions FROM the hotel

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Vendor Coordinator, GCSG

vendor@mygcsg.com

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