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Shipping Guidelines

GRAND HYATT TAMPA BAY

Shipment/ Package Handling and Storage

The Grand Hyatt Tampa Bay will only accept prepaid shipments. The Hotel will refuse any shipment
delivered C.O.D. and the Hotel will make no notification to the shipper. Please limit the delivery of
package(s) or other items to three (3) days prior to the convention or meeting. The Hotel has the right to
refuse any shipment earlier than the three (3) days prior to the convention or meeting date.
The Hotels receiving department is open 8:00 a.m.-2:00 p.m., Monday – Friday. All packages must contain
a label giving the following information or the package will be denied.

  • Hotel address:
    • Grand Hyatt Tampa Bay
      2900 Bayport Drive
      Tampa, Florida 33607
  • Name of the Organization and the Person who will claim the package
  • Complete Return address
  • Hold for GCSG Conference
  • April 24 to April 27, 2016
  • Number of boxes (Example: Box 1 of 2 and Box 2 of 2)
  • Booth #
  • Hotel Contact – Myriam Tutoy- Convention Services Manager
  • Conference Contact – Janice Zangara – Vendor Liaison

Handling charges may apply. The Hotel does not accept any liability for equipment goods, displays, or other materials, which arrive unmarked, damaged or fail to arrive at the property. Each individual group is responsible for insuring its property for loss or damage.

Handling Fees:

Letters

No Charge

In Coming Packages

$8.00 per box (less than 50lbs)

$10.00 per box (50lbs – 75lbs)

$25.00 per box (over 75lbs – 150lbs)

Exhibitor Case

$50.00 small displays

$75.00 large displays

Palettes

$100.00 per pallet

A storage fee of $15.00 per day per package will be accessed for packages received in excess of 3 days.

In addition to the handling fees above, any outgoing material shipped by Grand Hyatt Tampa Bay for return
delivery will be assessed the selected carrier’s shipping charges.

The Grand Hyatt Tampa Bay will not accept shipments of crates from exhibitors or shipping firms
exceeding one hundred (100) pounds. Arrangements for shipments to exhibit in excess of one hundred
(100) pounds should be made through a drayage company. This would also include transporting of
exhibit materials from the receiving area to the exhibit site and returned to the receiving area at the end
of the conference.

Please notify the Hotel and GCSG of any package that is shipped to the hotel weighing over 300 pounds.

Manna Signature

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