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2016 EU Shipping Guidelines

SHIPMENT/PACKAGE HANDLING AND STORAGE

The Westin Dragonara Resort, Malta will make no notification of receipt to the shipper.  The hotel will only accept delivery of prepaid shipments.  The hotel will refuse any shipment delivered C.O.D and will make no notification to the shipper.  The hotel will accept delivery of items for the conference from Thursday 13th October onwards between 9:00 a.m. and 5:00 p.m. only.

Please inform couriers that all items must be delivered to the hotel storage location, as instructed by hotel staff.

As an exhibitor/sponsor, you will be responsible for your own shipments and ensuring that shipments are accompanied with the correct customs clearance paperwork. The GCSG will not accept responsibility or assist with getting shipments through customs.

Please include the following information on all the address labels for your shipments

  • Name of your organisation
  • Name of the person responsible for the packages
  • Hotel Address:  The Westin Dragonara Resort, Malta
    • Dragonara Road,
    • St. Julians,
    • STJ 3143,
    • Malta
  • Event Name: GCSG Conference  18th-20th October
  • Number of Boxes (e.g. Box 1 of 2 and Box 2 of 2)
  • Table #
  • Hotel Contact: Johanna Vella Marshall
    • E-mail: Johanna.Marshall@westin.com
    • Telephone: +356 2374.7830
    • Mobile: +356 9974.1232

 

Please DO NOT include Johanna Vella Marshall’s name on the commercial invoice as the receiver for shipments, as this may cause shipments to be delayed in customs.

Neither the GCSG nor the hotel will accept any liability for equipment, goods, displays, or any other material, that arrive unmarked, damaged or fails to arrive.   Each organisation is responsible for insuring its own property for loss or damage.

At the end of the conference each organisation will be responsible for packing up all display items and arranging return collection.   All items will need to be collected by 5:00 p.m. at the latest on Thursday 20th October.  Items not claimed within 2 days of the conference dates will be discarded.

PLEASE NOTE: The hotel will not arrange for collection and return of your items.

Manna Signature

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